Useful Information

Electronic Travel Authorisation (ETA)

From April 2025, travellers to the UK will require an electronic travel authorisation (ETA) in addition to a passport. This will also apply to travellers from EU countries from 2 April 2025. The British government's ETA portal was activated on 5 March 2025.

Please note: The ETA registration must be completed separately for each individual traveller (including children), regardless of the type of entry (flight, ferry, etc.). Only air travellers who only change planes in Great Britain and do not leave the transit area of the airport do not require an ETA.

The ETA can only be applied for online - via app or website. Please get your information and application details here: https://www.gov.uk/guidance/apply-for-an-electronic-travel-authorisation-eta

Congress Language

The official language of the NeuroGASTRO 2025 Virtual Congress is English. Simultaneous translation will not be provided.

WiFi

As a courtesy to all participants free WiFi will be available at the venue.

Network name: QM-Visitor
Access: free, no password needed

Programme Changes

The organisers cannot assume liability for any changes in the congress programme due to external or unforeseen circumstances.

Congress Registration Desk

Congress materials will be available at the congress registration desk located in the Octagon Room Foyer (Building no. 19a). The congress staff will be pleased to help you with all enquiries related to the meeting.

Opening Hours
Thursday,  September 4, 2025 07.30 – 18.00
Friday, September 5, 2025 07.00 – 18.00
Saturday, September 6, 2025 07.30 – 16.15

ESNM Membership Issues

For ESNM membership issues and any other business regarding the Society, please visit the booth which is located in the Octagon Room Foyer (Building no. 19a), or contact the ESNM Office via email info@esnm.eu

Certificate of Attendance

A certificate will be issued the last day of the event at the Secretariat desk.

Speakers' Preview Room

To help the programme run smoothly, we kindly ask the speakers to send their presentation no later than Wednesday September 3, 2025 - 18.00 h.

Please email your file to: esnm2025speakers@gmail.com using the following naming format:  Surname_SymposiumNumber.pptx (e.g., Smith_7.pptx).

For Postgraduate Course: PC (e.g., Smith_PC.pptx), for Breakfast Symposium: BS, for Guidelines Symposium: GS. Speakers that cannot send their file in advance, will have the opportunity to upload (or update) presentations in the Speakers' Room (opening hours: Thursday 11.00–15.30 | Friday 08.30–15.30 | Saturday 08.30–12.30), provided this is done no later than 3 hours before your lecture.

The Speakers' room is located in People's Palace Basement next to PP1 and PP2 Lecture Theatres.

IMPORTANT - For the first morning sessions — Postgraduate Course (Thursday morning), Breakfast Symposium (Friday morning), and Guidelines Session (Saturday morning) — please ensure that your presentation is submitted by 18.00 the day before.

Exhibition Hall

The exhibition hall is taking place in the Octagon room, where coffee will be offered during the breaks.

Opening Hours
Thursday, September 4, 2025 09.00 – 18.00
Friday, September 5, 2025 09.00 – 18.00
Saturday, September 6, 2025 09.00 – 16.00

Poster Exhibition

Standard Posters will be on display in the Octagon room and Posters of distinction will be on display in the Colette Bowe Meeting room (both located in Building no.19) from Thursday September 4 to Saturday, September 6. Standard Posters will be displayed one day only according to the scheduled date. Posters of distinction will be displayed all three days.

Please refer to the programme to check the scheduling. The daily poster sessions offer an effective forum for the exchange of information and a means to communicate ideas, research and programmes.

Opening Hours
Thursday, September 4, 2025  13.15 – 14.00
Friday, September 5, 2025  13.15 – 14.00
Saturday, September 6, 2025  13.15 – 14.00

Poster Presentations

Poster authors are required to be available for questions and further information at their poster board each day from 13.15 to 14.00. Please note that the Poster Areas will also be open for viewing during Coffee breaks. The poster assigned number can be found next to the poster title in this programme and on the poster boards that you will find at the posters area.

Locations: Octagon Room and Colette Bowe Meeting Room

POSTERS TO EXHIBIT September 4
ED-01-ED18; MU-01-MU-80
Hanging September 4, 09.00 – 11.00
Removal September 4, 18.30 – 19.00

POSTERS TO EXHIBIT September 5
AI-01-AI05; BG-01-BG-29; MD-01-MD-04; OT-01-OT-56
Hanging September 5, 09.00 – 11.00
Removal September 5, 18.00 – 18.30

POSTERS TO EXHIBIT September 6
DB-01-DB-04; PM01-PM14; RM01-RM21; TF-01-TF-56; WH-01-WH-04
Hanging September 6, 09.00 – 11.00
Removal September 6, 16.30 – 17.30

Posters of distinction *** will be visible all three days.
Posters that have not been removed by the respective time will be disposed of. Poster material to put up the posters is available on site.

Welcome Reception

All participants of NeuroGastro 2025 are cordially invited to attend the Welcome Reception, which will be held on Thursday, September 4, from 18:00h onwards. The gathering will take place at  in the exhibition area located in Graduate Center and Courtyard.

Get-together

All participants of NeuroGastro 2025 are cordially invited to attend the Get-Together event, which will be held on Friday, September 5, from 18:30 to 23:00. To get access Delegates need to be registered here.

Delegates who did not register in the Get-Together event, are invited to buy their ticket on site, at the registration desk by September 4, 2025, 12.00h.

Address: Lincoln's Inn Fields, London WC2A 3TL Website: https://www.lincolnsinn.org.uk/the-estate/tours-of-lincolns-inn/ Please note that the venue for the Get Together Party must be reached independently. No bus transport will be provided.

To get from Queen Mary University (QMUL) in Mile End to Lincoln's Inn in central London, with public transport:

1. From Queen Mary University (Mile End):
   Start at Mile End Underground Station (near QMUL).
   • Take the Central Line (the red line) westbound towards Ealing Broadway.
   
   
2. Change at Holborn Station:
   Travel for about 5 stops, get off at Holborn Station.
   • At Holborn, exit the station and follow signs for Lincoln's Inn Fields.
   Distance from Holborn to Lincoln’s Inn Fields: It’s about a 5-minute walk (roughly 400 meters) to Lincoln’s Inn from the station.
   
   Alternative Route (Bus):
   • If you prefer taking the bus, you can take the D3 bus from Mile End Station to Clerkenwell Green (about 10-15 minutes). From there, it's a short walk to Lincoln's Inn.
   • The journey by Tube should take about 20-30 minutes in total, depending on waiting times.

Coffee Breaks

Coffee breaks are included in the registration fee and will be served in the People’s Palace/Great Hall Foyer (Building no. 16) in takeaway cups which people can then take over to the Octagon Room - Exhibition and Poster Areas (Building 19a).

Lunch Bags

Lunch bags will be delivered during Lunch Symposia at People's Palace /Great Hall Foyer (Building no. 16). Lunch bags for people with special dietary requirements will be labeled and limited in number. Please be sure to have communicated your special dietary requirements at least 2 weeks before the event to m.gorgoglione@planning.it. Once received the lunch bag it is mandatory to attend the Industry Symposia.

Cloakroom

A cloakroom is available at People's Palace, it is located before the entrance to the Engineering building.

Emergency and First Aid

In case of emergency, please address the staff at the front desk. The staff will be pleased to help.

For information on obtaining medication in London, including where to find pharmacies, how to get prescriptions, and general guidance on health services, you can visit the official NHS (National Health Service) website. The NHS provides comprehensive information on pharmacies, over-the-counter medications, and prescription services. Website: NHS | Find a Pharmacy in London This page helps you locate the nearest pharmacies, provides details about services offered (like advice, vaccinations, and prescriptions), and helps you understand the process of getting medication in the UK.

EMERGENCY PHONE NUMBERS You can dial 999 for any emergency, and it will connect you to the appropriate service (police, fire, ambulance, or emergency medical services).

Recording

According to the European law, it is only permitted to record and to film lectures subject to the explicit consent of the lecturer. If the required consent was not given, we ask you to refrain from recording the lecture. Any infringements can have legal consequences.

Photography & Video Streaming

The organiser may without the further consent of the participants use and release pictures and videos taken during the congress for reports of the congress and/or in future marketing materials.

By registering to this congress attendees agree that photographs or sound or video recordings taken during the congress that could include recognizable images or voices of those in attendance may be posted on the society website and related social media channels.

All recordings are treated sensitively and discreetly. Names will not be published. The congress is held in a public virtual space, therefore we do not prohibit participants, exhibitors, sponsors, or news organisations from photographing, video or audio-taping some virtual congress activities.

The organiser reserves the right to use images taken at the virtual congress with your photograph and/or likeness on social media and/or in future marketing materials. The organiser is NOT responsible for individual attendee’s use of your image or likeness.